The West Africa Civil Society Institute (WACSI) was established to build the institutional and operational capacity of civil society in West Africa, through knowledge management, capacity development and policy influencing. WACSI seeks committed, motivated and dynamic persons to join its team in contributing to enhancing civil society’s efficiency and effectiveness in West Africa. The Officers will undertake activities that seek to strengthen the institutional and operational capacity of civil society organisations (CSOs).

General Description:

The Finance and Administration Officer will provide assistance to the Heads of the Finance and Administration Units in the preparation of office accounts, and day-to-day running of Institute.

Responsibilities:

Finance

•   Assist with receiving and record of all invoices in the Finance Office and preparation of vouchers with accurate backup documentation for approval;
•   Maintain check book and bank balances on a weekly basis, or as needed;
•   Maintain staff travel advances in accordance with WACSI guidelines and assure reconciliation of staff advances has sufficient documentation;
•   Assist in preparing quarterly Financial reports for submission to Donors;
•   Assist with the inputting of all project financial transactions in this system;
•   Assist in the preparation and monitoring of expenditure against budgets;
•   Assist with the administration of staff payroll and initiate payments for all payroll liabilities;
•   Maintain petty cash disbursement log, reimbursement requests, and all relevant receipts;

Administration

•   Assist with the periodic review of personnel files to ensure completeness and follow up on actions required;
•   Assist with the maintenance of leave records of staff;
•   Assist with processing of consultant and personal service agreements in accordance with WACSI and donor regulations; assure agreement conditions are met deliverables certified by responsible staff before payment is made;
•   Assist with the maintenance and update property records of the Institute;
•   Provide assistance with the coordination of activities related to travel and ensure compliance with funding regulations;
•   Initiate action, prepare and follow-up on procurement requests;
•   Provide assistance with programme/project implementation logistics;
•   Any other relevant duties that may be assigned by the Head of Finance, Head of Admin and the Executive Director.

Qualification Required & Experience

•   Degree in Business Management and Administration or a closely related field or ACCA/ICA level II;
•   At least 3 years experience in similar position;
•   Experience with non-governmental organizations and grants management;
•   High proficiency in English and a working knowledge of French preferred.

Key Requirements:

•   Ability to work quickly, effectively and productively under pressure, and able to prioritize and address multiple tasks;
•   Commitment to the production of quality work;
•   High standards of personal and professional integrity;
•   Creative, hard-working and resourceful individual;
•   Ability to work with Microsoft Office Suite (Excel and Word processing) and other accounting software;
•   Effective teamwork and interpersonal skills.

Location: Accra

How To Apply For The Job

Interested applicants must submit their application letter and   Curriculum Vitae/Resume, and 2 Referees (One academic and one professional) to:-

recruitment@wacsi.org and copy (cc) admin@wacsi.org

Closing Date: 25 February, 2016

Please note that only shortlisted candidates will be contacted.