Organization Relationship

•   Directly reports to:     Country Director
•   Directly supervises:    Financial Accountant and Finance Officers

Job Summary

•   Manage and oversee the operation of accounting functions, including taxation.
•   Responsible for reporting and financial management.
•   Responsible for financial, strategic, and critical analysis.
•   Act as banking liaison.

Specific Duties & Responsibilities:

•   Manage and oversee the operation of accounting functions and systems, including taxation
•   Responsible for sound financial and accounting recording and reporting.
•   Responsible for monitoring petty cash disbursement and control.
•   Responsible for overall cash flow analysis and monitoring, including managing cash requirements to ensure adequate funds available, in adherence with request processes and policies.
•   Responsible for on time payroll administration and control, including compliance with all GOG regulations and DKT benefits.
•   Responsible for correct and timely submission of taxes.
•   Responsible for timely administration of staff income tax (PAYE), staff SSNIT contributions, withholding tax deductions from service providers, and compliance with any statutory payments.
•   Responsible for timely administration of corporate taxation including VAT input/output, withholding tax, company income tax.
•   Responsible for inventories reporting, encompassing receiving, transfer, issuance and adjustments of inventories on a monthly and yearly basis.
•   Advise management of company’s obligation with respect to taxes and accounting practices as regulated by the GOG.
•   Responsible for yearly taxes reporting to GOG including restitution of overpaid taxes or payment of underpaid taxes.

Responsible for reporting and financial management

•   Ensure establishment and maintenance of DKT financial records, central paper, and electronic files.
•   Ensure timeliness of financial reports produced.
•   Prepare monthly financial reports for DKT Washington.
•   Prepare monthly reports tracking spending against budgets.
•   Prepare monthly inventory reports.
•   Prepare monthly petty cash reports.
•   Prepare monthly sales reports in coordination with Sales and Distribution Manager.
•   Prepare weekly and monthly deposit reports.
•   Coordinate and disseminate to appropriate parties yearly audits of local operations (local in-house & external audits).
•   Oversee and assist in annual audit requirements – local and/or from the USA.
•   Responsible to incorporate annual budget to accounting/system.
•   Participate to ensure that procurement of goods and services comply with regulations and GOG taxation system.

Provide financial, strategic and critical analysis

•   Participate in and coordinate the development of budgets and strategic plans
•   Responsible for annual budgeting and cost control.
•   Responsible for monitoring expenditure against budget.
•   Conduct analysis of budgets and spending making recommendations for way forward
•   Develop and share functional analyses of sales, stock, petty cash, office expenditures and performance
•   Liaise with Country Director and Lead Team on financial planning, budgeting, and funds management
•   Coordinate safe handling of inventory of office goods and other assets and their security.
•   Reconcile and report stock status on regular basis.

Act as banking liaison

•   Liaise with the banks and other financial institutions
•   Ensure professionalism in all project dealings
•   Ensure that all financial legal requirements are followed.

Other Duties:

•   Provide management oversight and guidance to supervised staff.
•   Appraise staff supervised.
•   Represent DKT with all partners including; bankers, trade vendors, projects, consultants, -- maintaining positive, professional relationships and image.
•   Partner effectively with other DKT staff.
•   Perform other duties as assigned by Country Director.
•   Assure confidentiality in handling business related issues.

Work Guides and References

•   Business Plan and Budgets.
•   Standard Operating Procedures Manual.
•   Personnel Policies and Procedures Handbook.
•   Descriptions of DKT International and Social Marketing.

Position Objectives

•   Ensure timely processing of finance and accounting functions.
•   Increase cost-effectiveness of DKT operations.
•   Contribute to overall program goals.
•   Assist Sales and Marketing Department in achieving sales targets.

Key Performance Indicators

•   Effectiveness and quality of accounting, reports, and cash management.
•   Quality and accuracy of documents prepared and processed.
•   Efficiency of finance, accounting, and administrative operations.
•   Positive image level of DKT in the eyes of customers and partners.

Qualification Required & Experience

•   Advanced University degree in Accounting and or Finance.
•   Professional Certification as a Certified Public Accountant (CPA), Chartered Accountant or equivalent.
•   Understanding of NGOs and International Organizations framework on financial reporting with emphasis on USAID audit requirements.
•   Ability to work closely with specialists in M&E and project level social analysis.
•   At least 5-7 years experience in similar occupation
•   Experience in international company

Skills and abilities

•   Analytical skills
•   Strong interpersonal skills
•   Strong collaboration skills
•   Writing & communication skills
•   Enthusiasm and initiative
•   Strong organizational skills
•   Flexibility
•   Effective time-management
•   Integrity and honesty
•   Computer literacy

Location: Accra

How To Apply For The Job

Applications should be sent to:

jobs@dktghana.org

NB: No walk in CVs will be accepted.

Closing Date: 30 April, 2015