Job Summary

The IDPM Manager will have all-round responsibility for leading and managing PDA’s Institute for Development Practice and Management and related activities as a profitable venture both in terms of PDA’s profile and in financial terms.

He or she will liaise with the Managing Director, partners, clients and other external stakeholders, to plan, co-ordinate and oversee PDA’s staff training, open-house training courses, training consultancies, and any other capacity development related activities.

He/she will manage a small team of in-house staff, interns, and associates or consultants.
The work will include managing and setting high standards for all IDPM training and capacity development activities from the development of initial ideas to design, proposal development, content and methodology development, execution of training, field work and report writing, where necessary.
He/she will also oversee the development, oversight, coordination and management of an IDPM website, newsletter and their content.

Responsible to: The Managing Director

Main responsibilities:

•   Leading the unit
•   Lead the day-to-day management of the IDPM and its activities such as PDA’s staff
training, open-house training courses, training consultancies, and any other capacity
development related activities, with all the powers, discretions and delegations
authorised by the Managing Director.
•   Guide the organisation in ensuring that the objectives, scope and targets of all IDPM
activities are in line with the organisation’s vision and mission.
•   Ensure that IDPM meets the objectives, scope and targets of all training courses,
consultancies and other capacity development related activities or projects as
agreed within PDA, with a client or partner.
•   Assist in the development of organizational policy proposals to present to the PDA
Board of Directors for discussion and decision.
•   Work with the MD to ensure that the IDPM has the resources (human, material and
financial) to execute all training courses, consultancies, and other capacity
development related activities or projects as effectively as possible.
•   Provide strategic leadership in the development of IDPM by providing hands-on leadership in researching and developing training courses and other capacity development activities and in soliciting capacity development consultancies.
•   Analyze and review current training programmes and propose new training ideas for the future or modify and improve existing programmes.
•   Identify potential IDPM ventures aimed at income diversification for the organization and once approved, see to their successful execution.
•   Work with the MD to estimate and allocate the resources needed to achieve IDPM goals.
•   Establish and maintain effective, ethical and culturally appropriate procedures for the collection, storage and retrieval of materials and take co-responsibility with other Managers for the maintenance and security of the PDA and IDPM library, and training related reports, files, archives and confidential and culturally sensitive materials.
•   Building relationships
•   Work with the MD, in collaboration with senior management, partners, clients and other stakeholders to define the scope, goals and deliverables for IDPM training courses, consultancies and other capacity development projects that support and reinforce PDA’s business goals.
•   Effectively communicate the vision and expectations of IDPM training courses, consultancies and other capacity development projects to team members, course leaders, implementing partners and stakeholders.
•   Liaise with partner organisations and clients with which PDA conducts work, including involvement in design of new IDPM training courses and other capacity development projects, as applicable.
•   Liaise and network with civil society organisations, the private sector, the media, and government officials to maximise the reach and impact of IDPM capacity development activities, consultancies and projects.
•   Ensure the organisation is presented to its partners, clients, associates and other stakeholders in an appropriate and professional manner.
•   Organising events
•   Monitor and scan for information, within and outside PDA, which are of relevance to IDPM; and disseminate such information to the SMT and the Board of Directors for timely strategic decisions.
•   Oversee the planning, organisation and documentation of all IDPM training courses, consultancies, events and other capacity development related activities or projects to ensure timely execution and within budget.
•   Further the long and short-term prospects of IDPM training courses, services and projects as part of PDA’s portfolio by managing the quality of the courses, services
and projects to the expectations of participants, clients and partners, staff and associates.
•   Deliver training sessions to participants or arrange for others to do so.
•   Design a post course evaluation form that includes feedback on whether the training objectives were met, course content, key skills gained, level of interactive participation, style and enthusiasm.
•   Marketing of courses
•   Act as one of the chief external spokespersons to promote and market the services of the IDPM; in this regard manage the IDPM website and newsletter and coordinate the content and communication on the website and Facebook.
•   Prepare documents to communicate ideas and lessons from projects to a wider audience.
•   Training PDA staff and associates
•   Coach, mentor, motivate and supervise IDPM team members so as to get the best out of them and be accountable for the work assigned to them.
•   Identify the training needs of IDPM staff, associates and consultants and work with the MD and the Senior Management Team (SMT) to devise the necessary measures to meet these needs in a cost effective way.
•   Proposal writing and research
•   Work together with the Managing Director and Senior Management Team to continuously review and plan IDPM programme strategy.
•   Analyze and review current training plan and propose new training ideas for the future or modify and improve existing programmes.
•   Contract management
•   Contract management - Prepare terms of reference and contracts for external PDA consultants and associates hired to undertake IDPM related work.
•   Managing finances and other resources of the Unit
•   Develop the annual IDPM operational plan and budget for submission to the Board of Directors.
•   Manage finances and other resources - prepare budget for projects, ensure that IDPM staff work within budget and that expenditure against budget is closely monitored and profit is maximised, but not at the cost of quality.
•   Report regularly and promptly to the MD of PDA on resource and financial matters.
Person Specification
•   Strong commitment to a people-centred, participatory development (everyone matters) which underscores PDA’s vision, mission and values, as well as its training methodologies and approach.
•   Strong, demonstrable understanding and experience of participatory and facilitative training methodologies and approach.
•   Proven experience of leading, managing, motivating and supervising staff and associates or consultants.
•   Excellent interpersonal, negotiation and diplomacy skills. High level of emotional intelligence and sensitivity in dealing with wide range of stakeholders in multiple cultural settings.
•   Flexible and able to travel for long periods at a time.
•   Good understanding of financial management.
•   Excellent written and verbal communication skills.
•   Creative, flexible and strategic thinker.
•   Personal qualities of integrity, credibility, and a commitment to and passion for social justice.

Qualification Required & Experience

•   A first or second degree in marketing, communication, business management, social sciences, or other relevant areas.
•   For a first degree, minimum of 6 years progressive work experience, with at least 2 years at management level with a reputable organization in the development or business sector.
•   For a second degree, minimum of 3 years progressive work experience, with at least 2 years at management level with a reputable organization in the development or business sector.
•   Ability to work with little or no supervision but a strong team player.
•   Experience in design, implementation, management, analysis, monitoring and evaluation of training or capacity development programmes.
•   Strong project management skills and successfully operationalising innovative training programmes resulting in measurable successes and program growth.
•   Experience in using information and communication technology (ICT) as a management tool.
•   Excellent analytical, interpersonal, organizational and cross-cultural skills.
•   Excellent verbal and written communication skills with exceptional attention to detail (candidate to provide samples of written work – published or unpublished).

Key Contacts

The Managing Director, Finance and Admin Manager, Programme Managers, Programme Coordinators and other staff of PDA, partners, associates and clients.

Location: Based in Accra and involving some extended periods (typically 2-3 weeks) of travel, mostly in Ghana.

How To Apply For The Job

Submit documents as requested to:-

jobvacancy@pdaghana.com

Click Here To Download Application Form

Closing Date: 30 April, 2015