A dynamic reputable player in the Telecommunication industry invites applications from suitably qualified persons for a vacant position:- Personal Assistant

Qualification Required & Experience

The Person:

•  The ideal candidate should possess a minimum f University Degree in Secretaryship or Management Studies
•  Minimum of five 5 years post-qualification experience, three (3) years of which must have been providing personel assistant services at Executive / Senior Management levels.

The Job

Key Responsibilities include:

•  Provide executive secretarial service to the Managing Director of the Organisation
•  Ensure smooth running of the office (ordering office refreshments, stationery etc)
•  Prepare Presentations / documents
•  Planning and Management of Managing Director's diary
•  Receive and return calls /screen calls
•  Make travel arrangements for management team
•  Establish and maintain filing system
•  Provide overall office administration
•  Arrange meetings / workshops / conferences / trainings
•  Make Hotel reservations for the company's guests
•  Make and confirm appointments as directed

Competencies

(Personal capabilities which are critical to the production of quality outputs)

Knowledge

•  MS Office, including Word, Power Point, Excel and Outlook
•  International Travel arrangement
•  Passport and Visa arrangement etc.
•  Prior working experience in providing personal assistant services at executive / senior management levels
•  Formal secretarial training and appropriate experience
•  Organisation skills
•  Knowledge of office management and practices
•  Excellent telephone manners

Skills

•  Computer Skils
•  Good planning and organisation skills
•  Excellent typing skills
•  Verbal and written communication skills
•  Administrative skills
•  Analytical skills
•  Interpersonal skills

Personal Qualities

•  Proactive / take initiative
•  Flexibility
•  Good interpersonal skills
•  Stress tolerance and time flexibility
•  Speed of execution
•  Confidentiality
•  Approachable
•  Attention to Detail

Location: Accra

How To Apply For The Job

Qualified applicants should submit a formal application, curriculum vitae and copies of certificates to:-

Advert No. G.C. 166
c/o Graphic Communications Group Ltd
P.O.Box 742
Accra

Closing Date: 13 March 2013