NOTE: All applicants who are not the Family Members of USG employees officially assigned to post and under Chief of Mission Authority must have the required work and/or residency permits to be eligible for consideration.

ANNOUNCEMENT #: HR13-036
OPEN TO: All Interested Candidates
POSITION: PROCUREMENT CLERK
POSITION NO: A52102
OPENING DATE: April 18, 2013
CLOSING DATE: May 03, 2013
WORK HOURS: Full-time; 40 hours/week

SALARY: *Not-Ordinarily Resident: (Position Grade: FP-09 to be confirmed by
Washington)
*Ordinarily Resident: GH¢8,958 p.a. (Starting Salary)
(Position Grade: FSN-05)
LENGTH OF HIRE: Indefinite

NOTE: ALL APPLICANTS WHO ARE NOT GHANAIAN CITIZENS WILL BE EXPECTED TO RESIDE IN GHANA AND MUST BE ABLE TO QUALIFY FOR A GHANAIAN WORK PERMIT.  NO RELOCATION EXPENSES ARE PROVIDED TO THE JOB LOCATION: ACCRA, GHANA.  IF TRANSPORTATION TO ACCRA IS REQUIRED, IT WILL BE THE EMPLOYEE’S RESPONSIBILITY

The U.S. Embassy in Accra, Ghana is seeking an individual for the position of a PROCUREMENT CLERK in the General Services Office of the Embassy.

BASIC FUNCTION OF POSITION

Under the direct supervision of the Procurement Agent, incumbent in this position will insure that  items requested are in stock or not at the warehouse before any other action is taken. When items are not in stock, a determination will be made, based on how quickly the item is needed, whether the item will be purchased locally or offshore. This position is primarily concerned with ordering items from agency headquarters, GSA, etc., and some procurement of difficult-to-obtain items is accomplished by local market purchase order action. Must provide services which meets ICASS
services standard.

Incumbent is responsible for all actions necessary for procuring the complete line of items and services required by Embassy Accra; responsible for the procurement of variety of commodities and services, including, but not limited to, office furniture, equipment and supplies, household furniture and equipment, vehicle parts and petroleum products from various vendors, both on and offshore; reviews

procurement requests for completeness and presence of necessary technical information, conferring with originator if necessary; obtains or prepares technical specifications and estimates probably cost; and functions as an occasional money holder making purchases under pre-determined purchase order agreement.

A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office.

Qualification Required & Experience

NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1. Completion of secondary school is required.
2. Minimum of two years of clerical experience in a logistical, procurement, or supply environment is required.
3. English level III required. Limited knowledge of the written and spoken language, and a vocabulary limited to a specific occupation. Job holder will be able to understand and carry out verbal instructions of a repetitive nature, and prepare simple forms or reports. Job holder will be able to communicate effectively with staff and members of the public in the language. Language proficiency will be tested.
4. Must have knowledge of USG procurement and related requirements. Must be able to establish files and track purchases from time of inception to receipt and delivery. Must know customer service practices.
5. Must be able to balance demands between various customers, organize and prioritize work, and work in a team environment. Must be able to use a computer and basic software, such as MS Word and MS Excel or similar programs. Computer skills will be tested.

SELECTION PROCESS

When equally qualified, US Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that the candidate address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed US Citizen EFMs who hold FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.

Location: Accra

How To Apply For The Job

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment (UAE) as a locally Employed Staff or Family Member (DS-174): or
2. A combination of both: i.e. Section 1-24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or
3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information): plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veteran preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
6. A telephone number, post office box and/or e-mail address where we can contact you to schedule an interview.
3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following
information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known)
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes
or No; if yes, provide number)
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No)
K. Special Accommodations the Mission needs to provide L. If applying for position that includes driving a U.S.

Government vehicle,
Driver’s License Class / Type
M. Days available to work
N. List any relatives or members of your household that work for the U.S.
Government (include their Name, Relationship, & Agency, Position, Location)
O. U.S. Eligible Family Member and Veterans Hiring Preference
P. Education
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills
S. Work Experience
T. References

NOTE:

1. All applications must have the Position Number and Position Title identified.
2. All “Hard Copy”/printed applications must be submitted to the Mail Room at the Chancery. Hard Copy Applications submitted through any other office will not be accepted. You may apply on-line using the AccraHRO@state.gov email
address. This is the preferred means of applying for a position with the American Embassy. Please go to our website for additional information, including current openings and tips on applying with the American Embassy in Accra. http://ghana.usembassy.gov/jobopportunities.html
3. ALL APPLICATIONS MUST BE FOR AN OPEN/ADVERTIZED POSITION. APPLICATIONS PREVIOUSLY CONSIDERED FOR A JOB WILL NOT BE HELD/CONSIDERED FOR FUTURE JOBS. IF YOU ARE INTERESTED, YOU MUST RE-APPLY.

SUBMIT APPLICATION TO:

Human Resources Office
Through the Mailroom, Chancery
American Embassy, Accra
P.O. Box GP194, Accra

POINT OF CONTACT:

Telephone: 0302-741000
Fax: 0302-741389

E-mail: AccraHRO@state.gov

Closing Date: 03 May, 2013

To get a copy of this vacancy announcement, please log on to our website at:

http://ghana.usembassy.gov/jobopportunities.html