The Palladium Group develops and delivers innovative, locally relevant, evidence based solutions to improve the health and well being of people around the world. Since 1971,we have assisted governmental and non-governments agencies foundations, and the private sector designing implementing and evaluating programmes in HIV, reproductive health, population and family planning, maternal and child health, infection diseases,and gender.The Palladium Group possesses deep expertise in policy and advocacy, research and strategic information, health market and private sector engagement, modelling and economic analysis, patient, monitoring and management, Health Management Information Systems, strategic consulting, and programme management.

The Palladium Group with funding from DFID request for application from qualified individuals to fill vacant position on the Ghana Adolescent Reproductive Health (GHARH) Project.

Position Summary:

The Procurement Manager (PrM) will be responsible for coordination and tectinical oversight of the full procurement process for the outreach, the preparation of the invitation for Bids for Works (IFB) documentation, selection of the works contractors (and negotiating and ensuring contracts are agreed with each of them). It is envisaged that the procurement take the form of a single stage tender process, subdivided into 6 lots.

Key Responsibilities:

This is a full-time position for a fixed term of 3 months. The position holder will report directly to the GHARH Team Leader with close coordination with the Project Engineer, the Project Manager and the Finance & Administration Manager

•   Design and develop IFB documents working closely with the Engineer to define the schedule of conditions. The IFB will include instructions to bidders, form of general and specific conditions of contract, form of BOQs and schedule of work, due diligence questionnaire, defects liability form and all other required forms.     .
•   Design and administer the IFB process, ensuring the market and individual bidders are sufficiently informed to ensure receipt of an adequa high quality bids.
•   Review and evaluate specifications for issuing and awarding bids alongside other members of the GHARH team.
•   Ensure contracts with works contractors contain adequate controls. including for the Engineer and Project Manager to inspect the works periodically.
•   Take responsibility for receiving, documenting and managing all bid submissions and associated documentation.
•   Prepare, review and track reporting in relation to management of suppliers, in liaison with the Project Manager.
•   Maintain regular communication with the senior management team providing relevant and timely
•   procurement information for planning and decision-making purposes.
•   With the Project Manager and Project Engineer, ensure required follow up on works execution are carried out as per schedule and reported to Senior Management.

Period of Engagement: 3 months with a possibility to extend depending on the exigencies of the renovation project.

Qualification Required & Experience

•   University Bachelor's degree in a related field procurement and supplies management  from a top-tier university.
•   At least 10 years' experience working in procurement of major construction works .
•   Demonstrated ability to effectively lead formal strategic sourcing efforts related to construction services with high quality results.
•   Thorough understanding of contractual agreements and the ability to read and interpret complex Scope of Works documents including drawings, specifications, etc.
•   Experience of initiating local purchase orders for the procurement of required materials
•   Proficiency in sourcing, negotiating and securing supplier agreements.
•   Ability to analyse financial data and clearly document, interpret, and communicate findings.
•   Ability to work independently and under pressure within tight deadlines.
•   Strong ability to effectively manage in a matrix organisational structure working with multiple clients.
•   Strong results orientation and commitment to accountability and value for money.
•   Strong personal qualities, including integrity, commitment to excellence, equality, openness, inclusiveness, and collegiality.
•   Excellent written and spoken English is a must; local languages are an advantage
•   Strong numeracy and commercial acumen.
•   Excellent communication/interpersonal, organisation/time management and problem solving skills.
•   Proficiency in Microsoft Office suite of programmes.
•   Ability to handle and prioritise multiple tasks while maintaining attention to detail

Location: Brong Ahafo Region

How To Apply For The Job

Send your applications and CV by email to:

gharhproject@gmail.com

or address it to:

The Human Resources & Administrative Officer
The Palladium Group (GHARH Project)
National Population Council
 P. O. Box M666, Ministries - Accra

Closing Date: 11 September, 2015