West Africa Regional Fisheries Project (WARFP) - Ghana

The Government of the Republic of Ghana has received an Adaptable Programme Loan (APL) from the International Development Association (IDA) of the World Bank and grants from Global Environment Facility (GEF) Trust Fund towards the cost implementing the Ghana Component of the West Africa Regional Fisheries Programme (WARFP-Ghana). The overall coordination of West Africa Regional Fisheries Programme is by the Regional Coordination Unit at the Sub-Regional Fisheries Commission Office in Dakar, Senegal. Ghana WARFP now intends to apply part of the proceeds of facility for the payment under the contracts for a Monitoring and Evaluation , and Procurement Specialists to manage activities of the Ghana WARFP.

The WARFP-Ghana consists of five (5) components, namely:

•  Component 1: Good Governance and Sustainable Management of the Fisheries: This component aims to build the capacity of the Government and stakeholders to develop and implement policies through a shared approach that would ensure that the fish resources are used in a manner that is environmentally sustainable, socially equitable and economically profitable
•  Component 2:  Reduction of Illegal Fishing: The component aims to reduce the illegal fishing activities threatening the sustainable management of the country's fish resources by strengthening fisheries monitoring, control and surveillance (MCS) systems
•  Component 3: Increasing the Contribution of the Fish Resources to the National Economy: The component aims to identify and implement measures to increase the benefits to Ghana from the fish resources, by increasing the share of the value-added captured in the country
•  Component 4: Aquaculture Development: This component aims to set the framework for increased investment in inland aquaculture
•  Component 5: Project Management, Monitoring and Evaluation and Regional Coordination: The component aims to support project implementation and regional coordination with the WARFP, ensuring that regular monitoring and evaluation is conducted, and the results are fed back into decision-making and project management

The development objective of this project is to improve the sustainable management of Ghana's fish and aquatic resources

Duties and Responsibilities:
The Procurement Specialist will take overall charge of the Project's procurement management and conduct the tasks identified below by applying sound technical practices and methods. He/she will work in close consultation with the Project Coordinator of the PMU. The consultant will be required to train all the implementing Agencies' (IAs) procurement staff through hands-on training and mentoring. He/she will monitor conditions and issues that would affect efficient procurement management of the project and agree with the Project Coordinator on the ways to resolve them.

The Procurement Specialist will undertake the following:

•  Review all available Project documents and on that basis confirm the procurement requirements of the Project;
•  Establish a procurement management system for the PMU and the IAs based on the guidelines and procedures for the conduct of procurement under World Bank funded projects and the government regulations for the procurement of goods, works and services under the Public Procurement Act, 2003 (Act 663);
•  Set up a simple procurement tracking system that would monitor the implementation of procurement activities;
•  Using the World Bank's Standard Bidding Documents, prepare customized Bidding Documents and Requests for Proposal (RFP). This should include standardized forms to be used for International and Local Shopping Methods;
•  Monitor procurement implementation and in consultation with the IAs update the procurement plans for the procurement goods, works and consultant services annually and whenever it becomes necessary to do so;
a) Establish a register of qualified suppliers, contractors and consultants and periodically update this register per advertisements and requests for expressions of interest
b) In consultation with the IAs coordinate the preparation of Terms of Reference (TORs) for consulting assignments and Specifications for goods and works contract assignments;
c) Prepare General Procurement Notices (GPN), Specific Procurement Notices (SPNs) and Invitations for Expressions of Interest (EOIs) whenever required;
d) Initiate and execute procurement processes, including those for International and Local Competitive Bidding procedures, ensuring compliance with agreed procurement methods and thresholds;
e) Ensure timely receipt of Goods, takeover of works and delivery of consultants' reports;
f) Monitor and ensure timely responses to procurement questions raised by the World Bank and other stakeholders;
g) Provide support and training to the various IAs staff involved in the project on the operation of the procedures outlined in the Project Implementation Manual (PIM); operation of the procedures outlined in the Project Implementation Manual (PIM);
h) Carry out any other relevant duties that may be assigned the project from time to time

Performance Criteria:
The following performance criteria will be used to assess the performance of the Procurement Specialist at regular intervals:

•  Quality and timeliness of procurement management relating to procurement planning for goods, works and services;
•  Quality of documentation submitted for prior review
•  Quality of procurement filing
•  Quality of documentation submitted during post reviews
•  Quality and timeliness of reports (monthly, quarterly, annual, etc)
•  Demonstrated evidence of transfer of knowledge to IAs' procurement staff

Common Considerations:
Remuneration: Competitive Salary
Location: Accra (But with country-wide scope)
Duration: Two (2) years (renewable yearly based on satisfactory performance)

Qualification Required & Experience

The Procurement Specialist will have not less than 8 years' experience in international procurement and management of public procurement, including experience in procurement procedures of the World Bank. Educational and professional qualifications will include a minimum of a first degree in a relevant discipline and a professional qualification in procurement management. Specifically, the candidate must have:

•  A first degree in relevant discipline, e.g. Engineering, Administration, Economics, etc. with minimum 8 years post graduate experience in procurement and contract management in the public sector
•  A good knowledge of procurement policies and procedures of multilateral financial institutions (including the World Bank) and development co-operation agencies; as well as good knowledge of the institutional, technical, and commercial aspects of procurement
•  Must have demonstrated procurement experience in previous positions (as procurement staff), preferably in an international environment
•  Excellent skills in project management demonstrated in previous job
•  Proven track record in working effectively within multidisciplinary teams

How To Apply For The Job

Qualified and interested applicants should send well addressed and sealed expressions of interest indicating clearly on the outer envelop the position been applied for to the address below not later than 3.00pm on Friday, 20 July 2012. Submissions should include detailed curriculum vitae, copies of certificates and other relevant documentation:

The Acting Director Of Fisheries
Fisheries Commission
Ministry Of Food And Agriculture
P.O. Box GP630
Accra

TEL: 0302-675144

Closing Date: 20th July, 2012

Location: Fisheries Commission, Adjacent to Accra Ridge Church, Ridge, Accra Reliable mobile number(s) and email address(es) must be included in the application to facilitate early and easy contact.