Applications are invited from suitable qualified Ghanaians for the following vacant position within a Public Institution.

Job Purpose

Responsible for providing secretarial and administrative support services, maintain reports and files of both confidendial and administrative nature in the assigned department, maintain personnel files

Duties

•  Prepare confidendial correspondence regarding personnel and administrative matters
•  Prepare, open, sort and distribute incoming correspondence
•  Receive calls and answer routine enquiries related to the programmes of the department
•  Maintain office records, manuals and correspondence files
•  Assemble report, transcribe dictations keep and maintain meeting minutes and other documents
•  Process and distribute mail
•  Type letters, reports, statements, memorandums from copy, rough draft and other sources
•  Establish and maintain filing systems, control records, retrieve corporate documents, records and reports
•  Handle complainst and refer concerns to appropriate persons
•  Collect, organise, prepare data for a variety of forms, write reports
•  Perform any other duties that may be assigned from time to time by the superior
•  Responsible / courteous behavious towards staff and the public

Qualification Required & Experience

•  Candidates must posses HND Secretaryship or Management Studies or Government Secretarial School Certificate in Private Secretaryship with at least 5 years relevant working experience

Skills/Competencies:

•  Very good interpersonal relationship
•  Ability to work under pressure
•  Ability compose routine letters
•  Ability exercise good judgement
•  Ability to work under pressure and with minimum supervision
•  Computer literacy skills
•  Considerable knowledge of office protocol
•  Excellent writing and verbal communication skills
•  Good record keeping skills

Attributes

•  High integrity and confidentiality
•  Must be self-disciplined and self-motivated
•  Must be courteous

Location: Accra

How To Apply For The Job

Interested qualified applicants may apply with detailed curriculum vitae and copies of relevant certificates to:-

P.O.Box M248
Accra

Closing Date: 10 May, 2013

The envelope should be marked SA/2013