This role involves handling documentation, tracking inventory, maintaining records, and ensuring that materials and tools are available when needed. The individual must be organized, detail-oriented, and capable of multitasking in a fast-paced construction environment.

Administrative Duties:

• Maintain and organize all site-related documentation, including contracts, purchase orders, delivery notes, invoices, and site instructions.
• Prepare and manage daily, weekly, and monthly reports for site management.
• Handle communication with contractors, and site workers, ensuring all correspondence is documented
• Manage the site office, ensuring it is well-organized and equipped with necessary supplies.
• Handle the procurement of office supplies and coordinate with vendors for office equipment maintenance.
• Ensure proper filing and archiving of documents, both in hard copy and digitally.

Inventory Management, Material Handling and Storage.

• Maintain accurate records of all materials, tools, and equipment stored on-site.
• Conduct regular inventory audits and reconcile discrepancies.
• Implement effective stock control measures to minimize waste and theft.
• Receive, inspect, and verify materials delivered to the site, ensuring they meet the required specifications.
• Properly store materials in designated areas, ensuring they are protected from damage or deterioration.
• Monitor the usage of materials and tools, ensuring that they are used efficiently and returned after use.
• Coordinate with the procurement team to manage returns or replacements for defective materials.
• Prepare and submit regular reports on stock levels, usage patterns, and inventory discrepancies to your Head of .
• Communicate with the site team regarding material shortages, excesses, or any issues that may impact the construction schedule.

Qualification Required & Experience

• Degree or Higher National Diploma (HND) in Procurement, inventory management, logistics, and office administration.
• Ex- Bankers with much experience in Administrative work and can do field work can apply.
• Knowledge of construction materials and equipment is preferred.
• Minimum of 4-5 years of experience in a similar role, preferably in the construction industry.
• Experience in inventory management and procurement.
• Excellent organizational and time management skills.
• Basic understanding of construction processes and materials.
• Strong communication and interpersonal abilities.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Problem-solving skills and the ability to handle multiple tasks simultaneously.

Location: East Legon - Accra

How To Apply For The Job

Interested candidate should send their CVs to:

hlrecruit924@gmail.com

Closing Date: 31 August, 2024