Department:  Admin & Finance
Organization Relationship

Directly reports to:  Country Director

Job Summary:
Coordinate the implementation of “Improving Youth Reproductive Health in Ghana” project

•  Lead & manage reporting for Youth Program
•  Manage stakeholder outreach

Specific Duties & Responsibilities:
Coordinate the implementation of “Improving Youth Reproductive Health in Ghana” (Youth Program) project:

•  Develop project timelines for all deliverables including partner to DKT and DKT to EKN
•  Track project deliverables using appropriate tools across all partner agencies
•  Manage total project budget tracking and consolidation
•  Present bi-weekly reports defining project progress, problems and solutions to CD and relevant stakeholders
•  Coordinate and manage monthly and ad-hoc project staff meetings

Lead & manage reporting for Youth Program:

•  Lead the regular reporting from DKT to EKN on the Youth Program, including:
1) Liquidity report (bi-annually)
2) Annual plan (annually)
3) Narrative report (annually)
4)  Financial reporting (annually)
•  Develop comprehensive reports by compiling reports from DKT and the partner agencies into collective reports for EKN
•  Coordinate with Finance directors within DKT and the partner agencies to generate comprehensive financial statement reporting
•  Cross-check financial statements with all other reports to identify and solve any discrepancies
•  Manage project evaluations and assessment of results

Manage stakeholder outreach for the Youth Program:

•  Act as primary point of contact with partner agencies, cross functional partners, NGO, and public sector stakeholders responsible for excellent and effective relationships
•  Plan and manage quarterly Advisory Committee meetings with critical stakeholders
•  Plan and manage annual stakeholder events
•  Develop communication plan for each stakeholder to ensure appropriate and regular communication regarding the Youth Program
•  Create and distribute quarterly stakeholder reports

Other Duties:

•  Perform other duties related to the Youth Program as assigned by Country Director
•  Assure confidentiality in handling business related issues

Work Guides and References:

•  Business Plan and Budgets
•  Brand and Marketing Materials
•  Project Proposals
•  Personnel Policies & Procedures Handbook
•  Descriptions of DKT International and Social Marketing

Position Objectives:

•  To manage the successful implementation of the Youth Program
•  To achieve Improving Youth Reproductive Health in Ghana proposal targets
•  To improve usage of modern family planning methods
•  To contribute to overall DKT program goals

Key Performance Indicators:

•  Positive image level of DKT and Youth Program in the eyes of customers and partners
•  Quality of relationships with partners, stakeholders, and staff
•  Effective management of all meetings - including invites, agenda, note-taking and follow-ups
•  On-time management of key project deliverables across partners
•  On-time delivery of all reports to EKN
•  Reports to CD not needing more than 1 round of feedback
•  Positive feedback from EKN on quality and sufficiency of project execution, project management, and project reporting
•  Budget against expenditure
•  Attendance and feedback of quarterly Advisory Committee meetings
•  Attendance and feedback of annual Stakeholder events

Qualification Required & Experience

•  Bachelor’s degree or equivalent

Work Experience:

•  Sufficient experience in report writing, preferably in the non-profit sector
•  Former experience developing and managing project timelines
•  Proven record of managing projects with a multifunctional team
•  Track record of successful budget management

Skills and abilities

•  Strong interpersonal and people management skills
•  Excellent writing & oral communication skills
•  Strong attention to accuracy and detail
•  Strong organizational skills
•  Flexibility
•  Personal, approachable demeanor
•  Effective time-management
•  Integrity and honesty
•  Fluent in English
•  Computer literacy

Location: Dzorwulu, Accra

How To Apply For The Job

Please send a Cover Letter and CV to:-

dawn_carr@dktghana.org

Closing Date: 08 March, 2013