Plan Ghana, an international child­ centred community development Organization is looking for a dynamic and results ­oriented person to fill the position of Grants Coordinator.

Job Purpose:
Works with the grants team in identifying grants opportunities from donors and contribute significantly to the fund-raising efforts of Plan Ghana. Also facilitates ethical checks on local partners and ensures the smooth coordination of all concept notes/proposal development efforts at the national, regional/program unit and community levels.

Typical Responsibilities - Key End Results of Position:

Grants Reporting: Supports Grants reporting to ensure they meet donor requirements and produce to negative/adverse feeback.

To do this, the position holder:

•   Develops , updates and maintains a schedule for grants reporting, detailing the donor reporting requirement, type of reports and deadlines
•   Facilitates timely follow ups on donor deadlines.

Grants Acquisition and Management

•   Ensure readily available data per Country Strategic Program (CSP) country program (CP) objectives for easy reference for proposal and concept note development
•   Develops a schedule for local resource mobilization within Plan Ghana
•   Calls for proposals and concept notes from PUs.
•   Maintains a database of all proposals received for easy reference by grouping the proposals received by CP Objectives ad by PUs
•   Maintains a database of reports to NOs per PUs
•   Maintains a photo bank on grant funded projects per PU
•   Reviews concept notes and proposals developed from the field per CSP CP Objectives for submission to the Business Development Manager
•   Monitors Grants implementation in the field

Donor Relationship Management:

•   Facilitates timely follow ups on donor deadlines and ensures that all donor queries are adequately addressed
•   Reviews reports due donors and ensures that reports meet donor reporting requirements as per Grant Agreements and recommend actions to Business Development Manager.

Budget Management

•   Supports the preparation and review of grants proposal budgets
•   Performs any other duties that may be assigned from time to time.

Criteria for success

•   High quality and timely delivery of project activities in communities
•   Satisfactory partner organisation activities

Dealing with Problems

•   Collates and provides technical support for the implementation of resource mobilization activities
•   Puts in place systems to monitor and provides technical soundness to all Grants projects
•   Works with minimum supervision
•   Analyses issues for decision making to strengthen and support delivery of Grants activities that meet organisational requirement

Communications and Working Relationships

•   Medium contact with Plan partners for the grants acquisition and management
•   Has high contact with all Country Office and Programme Unit Staff to support locally raised funds for grants implementation
•   Maintains medium contact with partners, Multilateral companies and organisations operating in Ghana.

Knowledge, Skills, Behaviors and Experience Required To Achieve Role's Objectives:

Qualification Required & Experience

•   Bachelors Degree in Development Studies / Social Sciences or related area
•   Have at least three (3) years working experience in a related field
•   Has good understanding of contemporary resource mobilization and management
•   Experience in Gender, Advocacy and Community Development related issues
•   Proficient in the use of Microsoft Office packages (Word, Excel, Internet Software and Power Point)
•   Understanding of International Donor requirements

Demonstrated Behaviors needed by the post holder to successfully perform the role.

•   Continuous commitment to high performance and improvement
•   Ability to work in a team
•   Committed to the protection of the rights of the child
•   Communicates clearly and effectively
•   Knowledge in development issues affecting children

Skills Specific to the post needed to put knowledge into practice

•   Crisis management skills
•   Negotiation and influencing skills
•   Good business development and marketing skills
•   Proven leadership and supervisory skills
•   Excellent human relations skills
•   Excellent communication and IT skills
•   Tactical planning skills
•   Facilitation, presentation, training and communication skills
•   Project management skills
•   Monitoring and evaluation skills
•   Critical thinking and analytical skills

Level of contact with Children:

Mid contact: the job responsibilities of this position require occasional contact with children and it is expected that children shall be protected at all times.

Location: Accra

How To Apply For The Job

Interested applicants should submit the following documents to the address provided below:-

•   Detailed curriculum vitae, stating current and latest posts (WITH DATES) as well as summary of job responsibilities, together with a coverletter
•   Certified photocopies of relevant certificates of highest academic qualification, as well as national service certificate (if applicable)
•   Names,e-mail addresses and telephone numbers of three (3) referees (Work-related)
•   Personal contact telephone numbers and e-mail addresses should to sent to:-

The Country Human Resource Manager
Plan International Ghana
Private Mail Bag
Osu Main Post office
Accra

Closing Date: 20 August, 2015

Female candidates are encouraged to apply