We are currently seeking Office Manager to be based in the Tamale Office for a USAID-funded project. The successful candidate will be responsible for the following:

Job Summary

• Keep track of updates to procurement processes and implement all new and improved administrative procedures in line with good procurement processes
• Procure equipment and services as requested
• Request quotes or bids in accordance procurement policies and procedures
• Develop and maintain a monthly procurement plan
• Develop and maintain a list of vendors and update the vendors source list annually to ensure competitive prices and offers
• Prepare and finalize requisition forms and documentation for approval
• Prepare and finalize purchase orders or contracts for goods and services and other associated documentation necessary for review and approval by the supervisor
• Ensure appropriate policies and procedures are applied within the scope of responsibilities
• Maintain office inventory list and regularly update it with any new equipment
• Provide office administrative, accounting and logistical support
• Manage vehicle movements
• Assist in organization of workshops, meetings and conferences including preparing and organizing invitations, confirmations, scheduling and preparing logistics
• Reviews drivers maintenance records and log books to ensure that proper records are maintained for office vehicles
• Maintain electronic and hard-copy of all procurement documentation

Qualification Required & Experience

• You possess a degree in management or related field
• 5 years work experience, experience in an international setting or NGO a plus, notable experience in administration a must
• Experience working on agricultural projects funded by donors, particularly USAID will be an added advantage

Knowledge, Skills and Abilities

• Computer literate, excel, Microsoft word, internet
• Professionalism: able to exercise sound judgment, pay great attention to detail, work well in a team, culturally sensitive, demonstrate appreciation for different cultures and practices, project a positive image, self-motivated and able to recommend options for resolution of issues, good organizational skills, possess utmost discretion, and professionalism
• Ability to work with minimal guidance and manage priorities and workflow
• Ability to work under tight deadlines with changing priorities
• Ability to be a team player

Location: Tamale

How to Apply For the Job

Interested candidates, please submit s resume/CV to:

hr@acdivocaghana.org

Note: When submitting your application, start the subject line with the position title.

Closing Date: 13 September, 2017