Title: Procurement Manager
Reports To: Director of Administration
Immediate Subordinate: Procurement Officer

Objective of Position

To plan and manage procurement functions of the Commission covering projects of implementing partners and procurement of goods, services, works and consultancy in conformity with the Public Procurement Act 663 (2003).

Duties & Responsibilities:

•   Prepares annual procurement plan embodying a detailed list of anticipated purchases and regularly updates the plan.
•   Ensures compliance with relevant procedures, rules and regulations as prescribed by the Public Procurement Act for risk mitigation.
•   Prepares bidding documents for goods, services, works and consultancy which fall beyond Head of Entity's threshold for National Competitive Bidding.
•   Prepares letters of invitation for goods to be procured through local shopping.
•   Prepares requests for proposals and advertisements for consultancy services;
•   Coordinates the evaluation of bids and proposals by external consultants/suppliers for goods and services.
•   Prepares contracts for supply of goods and services to ensure that goods are suitable for intended purpose and services provided meet the expected quality.
•   Processes invoices for goods and services supplied for submission to Director of Administration.
•   Monitors the procurement processes of sub-project implementing partners to ensure conformity with the established procedures.
•   Prepares quarterly procurement status report.
•   Provides inputs for and participates in capacity building activities for implementing partners.
•   Processes requests for vehicle and office equipment repairs and maintenance and sources for eligible service providers.
•   Serves as Secretary to the GAC Entity Tender Committee and sees to the efficient documentation and maintenance of records

Qualification Required & Experience

•   A Master's degree in Business Administration, Commerce or Purchasing & Supply.
•   A professional qualification in procurement management (e.g. Chartered Institute of Purchasing & Supply (CIPS UK), Associate or Membership of a recognised management body.
•   A minimum of five (5) years' relevant working experience in procurement management in the public sector or a reputable organization.

Competencies and skills

•   Strong administrative, leadership and managerial skills.
•   Effective communication skills (both oral and written).
•   Adequate knowledge of public service administrative rules and regulations.
•   Considerable knowledge of the Public Procurement Act, Internal Audit Agency Act and Financial Administration Act.
•   Knowledge and experience in donor-funded project procurement procedures and regulations.
•   Proficiency in the use of the computer and internet skills.

Location: Accra

How To Apply For The Job

Applications together with detailed CVs and copies of certificates are to be submitted to the address below within fourteen days from the date of first publication.

The Director General
Ghana AIDS Commission
4th Floor, Ghana Olympic Committee Building
Adjacent Ridge Hospital

Tel: 0302-919259
Email: vacancy@ghanaids.gov.gh

Closing Date: 31 March, 2016