The Procurement Officer’s position is located in the Operations Department.  Incumbent will manage all purchasing and contracting needs for the project.  He/she will carry out these functions in compliance with established URC policies and Procedures as well as USAID rules and regulations.

Major Duties and Responsibilities:

•   Manage, co-ordinate and implement Systems for Health procurement processes in accordance to established URC Policies & procedures, USAID regulations and established professional and transparent procurement policies and procedures.
•   To Invite/call, assess, and award/recommend supplier tenders, bids, quotations, and proposals and follow-up procedure in the management of any type of contracts (services, works and supplies).
•   Establish and negotiate contract terms and conditions, and maintain professional supplier relationships.
•   To provide assistance to project staff with all procurement related matters including but not limited to assistance in the development of specifications for equipment, materials, and services to be purchased and also providing pricing information for planning purposes. Additionally, ensuring that staffs are continuously updated on the status of their respective procurement requests through weekly circulation of a procurement tracker.
•   Prepare and maintain auditable procurement records, reports and price lists including maintaining a comprehensive vendor tracking system. This includes keeping a BPA logs, PO Logs and procurement trackers.
•   Ensure that procurement processes, decision, and contractual agreements are accurately documented for accountability and audit purposes.
•   Prepare service delivery contracts, Blanket Purchase Agreements, leases and purchase orders for all procurement needs.
•   Ensure that all procurements and related documentation that require home office review and approval are submitted in a timely and accurate manner. In addition, maintain open communication with home office (PC and contracts) to ensure all queries related to procurement requests submitted to HQ are addressed in a timely manner.
•   Prepare and submit to home office BPA and PO logs on a monthly basis.
•   Provide leadership in the creation/building and maintenance of a comprehensive supplier/vendor database from whom purchases can be made.
•   Work closely with all project staff in establishing lead-times for various procurements and ensuring that all staff understand and appreciate those lead-times in their procurement requests.
•   Guide other project staff in preparing procurement plans, identify procurement needs, quality and delivery requirements.
•   Work closely with the operation staff in charge of stores/inventory in ensuring that all ordered supplies and services are correctly delivered and GRNs and certificates of completion issued.
•   Ensure that all documentation related to completed procurements are put together for submission to finance for payment. This includes but not limited to: Invoices, GRNs, Delivery Notes, POs, Bid Analysis, Quotations, PRs and any correspondences or Memos related to the purchase.
•   Perform any other duties as assigned by supervisor

Qualification Required & Experience

•   Education: A University degree or equivalent in Purchasing, Business Administration, Accounting, Finance, or Public Administration is required.
•   Prior Work Experience: Five years of progressively responsible experience in procurement or a related field is required.  Two years of experience should be with a USG or other international organization, in an english-language work situation.  Experience with USAID funded project is an added advantage.
•   Job Knowledge: A good working knowledge of procurement regulations, local and international sources of supply and procurement procedures, and local market conditions and procedures is required.

Language Proficiency:  English-language capability in verbal and written communication is required.

Skills and Abilities:

•   Must possess good judgment
•   Be able to work independently
•   Have the ability to organize and manage  procurement tasks effectively
•   Organize the Procurement Section to ensure that all records are properly maintained and secured
•   Assist in the development of administrative notices on procurement procedures for the Mission.
•   Have the ability to use computers and standard software programs
•   Ability to operate standard office equipment such as copiers and fax machines
•   Be able to maintain positive working relationships with mission staff and suppliers

Location: Accra

How To Apply For The Job

To apply, please email your CV and cover letter to:-

s4hrecruitment-operations@urc-chs.com

Closing Date: 07 January, 2015

Due to the large number of inquiries we receive, only candidates who have met the required experience and qualifications for this position will be contacted. No phone calls, please. However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise. Thank you very much for your interest.

URC is proud to be an Equal Employment Opportunity employer.We value and seek diversity in our workforce.