DFID Ghana is seeking to recruit a Programme Management & Finance Officer. He or she will play a key role in effectively managing DFID-funded Programmes and support all aspects of the team’s delivery of its programme, including financial analysis and scrutiny, ensuring value for money in all operations. The purpose of the post is to provide administrative support to enable the programme team deliver development results in Ghana while meeting the highest standards in compliance with DFID corporate policy and procedures. The successful candidate will assist in the management of a portfolio of development projects, which will largely involve, but is not limited to, project cycle management, including financial management and reporting.

Core Competences

Leading and Communicating

•   Provide updates on the latest position of programmes, any issues arising, and lessons that can be learned in other programmes.
•   Produce communications material such as case studies that demonstrate DFID’s work
•   Ensure effective sharing of information within the team, including identifying ways of improving internal communications.
•   Ensure effective coordination of the HDSP teams input into corporate returns in a timely manner.
•   Manage HDSP programme related public enquiries, Parliamentary Questions, policy briefs in timely manner.

Managing a Quality Service

•   Proficiency in using ARIES, QUEST and Insight by ensuring key programme information is accurate.
•   Processing of payments within stipulated payment deadlines and ensuring forecast targets remain within a monthly variance target of 10%.
•   Proficiency in Financial Management and adherence to Blue book (Smart Rules) and other laid down procedures
•   Work well as part of a hard-working team, covering for others and carrying out a range of different tasks that might be required to get the job done.

Seeing the Big Picture .

•   Thinking ahead and planning processes effectively to meet deadlines and produce high quality work, e.g. annual reviews
•   Implement effective programme management, from initial design through to implementation, review, completion and evaluation, in liaison with DFID advisers and external partners.
•   Analysis of programme financial reports, progress reports and budgets, identifying issues and ensuring that they are dealt with promptly.
•   Effectively use standard computer software, including Word, Excel and Outlook, and develop competence in using DFID’s corporate IT systems to carry out Programme management tasks.
•   Ensure that Programme documentation, including from external partners, is complete, recorded and stored.

Delivering Value for Money.

•   Closely monitor and manage programme budgets, expenditure and forecasts, remaining continually up-to-date on programmes’ spending profile and expected future spend..
•   Work closely with the Departmental Finance Officer to ensure high quality financial management within the DFID Ghana office.
•   Represent the Team at Departmental Finance and Programme Group meetings to review and explain programme spend-to-date and justify future forecast spend..
•   Manage the contracting of experts to conduct financial audits of programmes, scrutinizing the results of audits, and reporting on these results to senior management.

Qualification Required & Experience

Pre-requisites

•   A good first degree and at least two years’ relevant work experience.
•   Strong numerical skills with ability to create and analyse financial reports.
•   Excellent written English language, able to draft documentation to a high standard.
•   Excellent spoken English, able to communicate clearly and to present ideas convincingly to different audiences.
•   Proficiency in the use of essential computer software, particularly Excel and Word.
•   An understanding of programme management.
•   Some knowledge of the development context in Ghana and an enthusiasm to contribute to Ghana’s development..

Salary Range: GH¢ 2,510 - GH¢ 4,042

Location: Accra

How To Apply For The Job

Interested applicants should email a two pages CV and a one page cover letter to

dfidghana-recruitment@dfid.gov.uk

Closing Date: 18 July, 2014