The IITA seeks suitable candidate for the position of: Project Officer

Duties

• Manages the day-to-day operational and administrative activities of the Project Coordinator by organising the flow of work, prioritising incoming requests, maintaining the PC's agenda, paperwork and control systems, and following up to ensure timely responses
• Provides administrative support to the Project Implementation Unit in Ghana and Project activities in Cote D' Ivoire, Cameroon and Nigeria.
• On behalf of the PC, maintains up-to-date files of activity reports and travel plans for the project staff
• Assists the PC in the elaboration of annual work plan and progress reports by consolidating the contribution of the project staff
• Prepares and consolidate the monthly budget forecasts in consultation with project staff and
• Maintains an in-depth knowledge of the respective IITA programmes/departments, responding and or re-routing general requests for information and funding, electronic communication and facilitation, liaison with other offices of IITA where the project staff is located, Monitor the submission of reports by sub-grantees and consultants as per consortium agreement
• Coordinates administrative and logistical arrangement for visitors, including arranging appointments for the PC and the project staff
• Makes necessary arrangements for meetings, workshops and conferences, drafts agenda, compiles and distributes background documentation.
• In liaison with the Travel service, assists the PC and all project staff in the organisation of local and international travel by requesting an itinerary, ticket price information and visas directly from the travel agent, contacts hosts and arranges hotel accommodation, appointments and processes travel expenses
• Supervise the project driver in Accra Office
• Manage all project resources in the Accra office
• Performs other duties in accordance with instructions from the Managing Director.

Qualification Required & Experience

• First Degree in Business, Management, Public Administration or any business-related area
• 3+ years experience in office, project / programme administration

Skills

• Communication: Exceptional writing and oral communication. Perfect command of an administrative writing procedure. Working knowledge of French is an asset
• Planning and Organising: Ability to eleborate plans of action with explicit paths and measures of accomplishment for self and/or others and allocates. Suitable resources so that objectives are achieved. Strong administrative skills. Experience in organising workshops and conference is desirable
• Managing Resources: Demonstrates the ability to plan and use resources (people and/or finance and/or physical assets) in accordance with IITA guidelines and delegated accountability so that objectives are achieved in the most effective manner possible
• Accuracy and attention to detail: High level of accuracy, attention to detail and thoroughness. Ability to maintain a timely and efficient work flow

Location: Accra

How To Apply For The Job

Applicants should send a covering letter and CV (4 pages maximum) explaining their interest in the position, relevant documents and testimonials and the names and addresses (telephone and email) of three referees who are knowledgeable about the candidate's professional qualifications and work experience.

Applications should be addressed to:

Dr. Richard Asare,
Cocoa Scientist,
IITA-Ghana,
PMB LG 56,
Accra-Ghana

Or submit by email to:

iitaghana@gmail.com

Closing Date: 31 January, 2018