Chemonics International Inc. is implementing a 5-year USAID/Ghana Feed the Future Agriculture Policy Support (Ghana FtF-APS) Project. The Ghana FtF-APS project aims to increase the capacity of the government of Ghana, the private sector, and civil society organisations in evidence-based policy formation, implementation, research and advocacy and in rigorous monitoring and evaluation of agricultural programmes under the Medium Term Agriculture Sector Investment Plan. FtF-APS works closely with the Ministry of Food and Agriculture (MoFA), the private sector and other non-state actors (NSAs) through research, trainings, workshops, development and dissemination of policy advocacy material.

Job Description

The Receptionist reports directly to the Office Manager. He/She will be primarily responsible for receiving of visitors by greeting, welcoming, and directing them appropriately. The position is the project’s front office interface and must be professional and welcoming in carrying out assigned responsibilities at all times; maintains front office security and shared telecommunications efficiency. The receptionist is expected to have good administrative skills to support APSP’s Operations team.

Specific responsibilities will include:

•   Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
•   Assists with administrative matters, composes routine correspondence, maintains and updates project staff/clients contact list, distributes incoming mail, prepares outgoing mail
•   Directs authorized visitors to the proper offices, verifying appointments and arranging for escorts, as needed
•   Maintains security by observing protocol and adhering to internal procedures;
•   Maintains safe and clean reception area by complying with procedures, rules, and regulations.
•   Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
•   Maintains telecommunication system by following manufacturer's instructions for house phone and console operation.
•   Responsible for managing the front desk telephone systems
•   Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
•   Contributes to team effort by accomplishing related results as needed
•   Performs other administrative tasks assigned by supervisor to ensure efficient and smooth support to the project
•   Supports the administration team to carry out project operations as directed.

Qualification Required & Experience

•   Bachelor’s Degree in Administration, Social Sciences or a related field.
•   2+ years of professional work experience with a Ghanaian or international organization, preferably working on a USAID or other donor-funded project or program
•   Telephone Skills, Verbal Communication skills, Microsoft Office Skills, Strong Customer relations skills will be an added advantage
•   Telephone Skills, Verbal Communication skills, Microsoft Office Skills, Strong Customer

Location: Accra

How to Apply For the Job

Send updated Curriculum Vitae with 3 references and cover letter to:

jobs@agripolicyghana.org

Subject reference: Receptionist

Closing Date: 31 August, 2016

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organisation, or other non-merit factors.