We  are currently recruiting a Regional Migration Assistant  A2 (L) to support the Regional Migration Delivery Officer and Migration Projects Officer (based in Accra),to deliver positive migration outcomes for the UK in the West African countries, through targeted and effective use of the Returns & Reintegration Fund and other support as appropriate to the work of the Migration Team.

•   Position: Regional Migration Assistant
•   Section: Migration
•   Grade: A2 (L)
•   Position Type: One Year (Renewable) Contract

The main elements of the job include

1)  Management of administrative/office work of the Migration Section.

•   Write minutes of meetings with action points.
•   Drafting letters.
•   Regularly updating stakeholder list, weeding out outdated contacts and fixing in new contacts in consultation with RMDO/MPO;
•   Filing correspondence and reports in both electronic and manual formats.

2)  Support Migration Team on specific RRF Project work stream

•   Assist Migration Team in the design and implementation (i.e. monitoring, reviewing, evaluating and reporting) of specific projects at post.

3)  Assist on specific frontline operations and support Team on others

•   Support Migration team on returns including sending letters and follow up calls to ensure bi-monthly returns are catered for.

4)  Supply info to Country of Origin Information Service (COIS) and respond to requests on citizenship verification from the Home Office.

•   Assist with Home Office general inquiries concerning individual and generic issues that motivate asylum applications and requests for protection, by sending reports based on publicly available information to the Country of Origin Information Service (COIS) upon request within specified deadlines.
•   Follow-up with relevant stakeholders in Ghana for information on any COIS / Home Office request within 48 hours of receipt of request from London.
•   Contact relevant stakeholders for nationality verification enquiries.
•   Analyse and send findings to COIS / Home Office within the week (unless otherwise specified) of receipt of the request from Home Office, using FCO Guide to providing country information to UKBA.

5)  Assist on Migration Section’s events management and internal communications work

•   Assist in the organisation of events and management of scoping visits, writing and sending out invites to stakeholders, making follow-ups on attendance, and writing briefs on events with recommendations for future events.
•   Provide media- worthy communication on Migration Section’s activities.  Monitor news items in the local and international media that have direct impact on our work and make press-cuttings for reference purposes.

Qualification Required & Experience

The skills/attributes of the successful applicant should include:

•   3 years experience in administration /  as a PA/ secretary
•   Excellent command of English and French verbal and written.
•   Attention to details
•   Advanced computer skills
•   Excellent communication skills and ability to communicate with people from different levels
•   Experience in Event management  will be an added advantage

Key competences required:

Delivering at pace

Effectiveness in this area means focusing on delivering timely performance with energy and taking responsibility and accountability for quality outcomes. For all staff, it’s about working to agreed goals and activities and dealing with challenges in a responsive and constructive way. At senior levels, it is about building a performance culture to deliver outcomes with a firm focus on prioritisation and addressing performance issues resolutely, fairly and promptly. It is also about leaders providing the focus and energy to drive activities forward through others and encourage staff to perform effectively during challenging and changing times.

Delivering value for money

Delivering value for money involves the efficient, effective and economic use of taxpayers? money in the delivery of public services. For all staff, it means seeking out and implementing solutions which achieve the best mix of quality and effectiveness for the least outlay. People who this well base their decisions on evidenced information and follow agreed processes and policies, challenging these appropriately where they appear to prevent good value for money. At senior levels, effective people embed a culture of value for money within their area/function. They work collaboratively across boundaries to ensure that the Civil Service maximises its strategic outcomes within the resources available.

Managing a quality service

Effectiveness in this area is about being organised to deliver service objectives and striving to improve the quality of service, taking account of diverse customer needs and requirements. People who are effective plan, organise and manage their time and activities to deliver a high quality and efficient service, applying programme and project management approaches to support service delivery. At senior levels, it is about creating an environment to deliver operational excellence and creating the most appropriate and cost effective delivery models for public services.

Collaborating and partnering

People skilled in this area create and maintain positive, professional and trusting working relationships with a wide range of people within and outside the Civil Service to help get business done. At all levels, it requires working collaboratively, sharing information and building supportive, responsive relationships with colleagues and stakeholders, whilst having the confidence to challenge assumptions. At senior levels, it?s about delivering business objectives through creating an inclusive environment, encouraging collaboration and building effective partnerships including relationships with Ministers.

Salary: GHC 1,856

Location: Accra

How To Apply For The Job

We will only accept applications from Ghanaian nationals who hold dual nationality with one of the following countries: Australia, Canada, United States of America, New Zealand and United Kingdom.

NOTE:

•   All applicants must be legally able to work in Ghana with the correct visa/status or work permit.
•   The British High Commission in Accra is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.
•   Staff recruited locally by the British High Commission in  Accra are subject to Terms and Conditions of Service according to local Ghanaian employment law.
•   Reference checking and security clearances will be conducted.
•   If you have not heard from us 3 weeks after the closing date, please consider your application unsuccessful.  Note: Any questions you may have about this position will only be answered during interview, should you be invited.

To Apply

Applicants should submit a short (1 page maximum) covering letter stating why they are a suitable candidate for the position along with a copy of their CV and attached application form. Internal applicants should submit this along with a copy of their most recent 24 months of appraisal evidence (i.e. two full appraisals, or however many abridged appraisals, minutes etc to make up two years’ worth of evidence) to Human Resources, by email:

Recruitment.Africa@fco.gov.uk

Closing Date: 24 December, 2014

•   The closing date is the 24th December 2014 and no further applications will be accepted after that date.
•   Please quote in the subject line if you are an internal candidate, or spouse of a diplomatic officer, with the Vacancy Notice No: 03/14 ACC

More information about the work of the British High Commission in Ghana can be found at http://ukinghana.fco.gov.uk/en/