{Jhpiego,Accra,Full-Time, GH,N/A, N/A,08 Apr-2016};

Front Desk Internship Roles and Responsibilities

•   Carrying out the day-to-day duties of a front desk executve in order to ensure the smooth and efficient running of the switchboard, answering telephone calls in a timely and efficient manner, transferring calls as necessary, dealing with general enquiries, and/or referring visitors to the appropriate persons.
•   Perform administrative support tasks, such as proofreading, transcribing handwritten information on computers
•   Coordinating the delivery and pick up of business-related documents through appropriate courier companies on behalf of staff and department lead.
•   Schedule appointments, maintain and update appointment calendars.
•   Process and prepare memos, correspondence and other documents.
•   Assist in receiving goods supplied by vendors.
•   Assist in organizing internal meetings
•   Maintaining accurate records on these transactions and reconciling them with monthly invoice.
•   Communicating company information
•   Ensuring, as far as possible, that complaints and concerns received are attended to speedily and satisfactorily.
•   Carry out any other duties that may be assigned.

Remuneration: GHC500.00

Duration of Internship: FOUR MONTHS

Location: Accra

How To Apply For The Job

Interested and qualified candidates to submit cover letter and CV to:-

work2savelives@gmail.com

Closing Date: 08 April, 2016

{Lutheran Schools Ghana,Accra,Full-Time, GH,Bachelors Degree, 5 years,09 Mar-2016};

A reputable educational institution with headquarters in Accra and branches in Accra, Tema and Kumasi has the following vacancy for: Secretary

Objective of Position

•   To provide highly skilled digital secretarial and administrative support to the Directorate
•   To perform the full range and wide variety of administrative support duties

Qualification Required & Experience

•   Bachelor’s Degree preferably in Business Management Studies
•   Minimum of 5 years working experience in a similar role
•   Proficient in Microsoft Word, Excel, Power Point
•   Electronic Data Management / Storage skills
•   High Keyboard proficiency Multi-skilled in modern office suite applications
•   Advance knowledge in Google, docs, etc.

Location: Accra

How To Apply For The Job

Interested and qualified candidates should forward their applications with CVs and a one-page self-profile highlighting previous experiences, achievements and personal attributes that best justify the application to:-

executive.searchall@gmail.com

0244-363751 / 0204-363751

Closing Date: 09 March, 2016

{Somtihon Ghana Company Limited,Accra,Full-Time,GH,N/A,N/A,22 Mar-2016};

A reputable multinational company who deals in heavy duty equipment with a huge global presence is seeking to employ qualified and competent persons to occupy the following vacancy:- Office Administrator

Qualification Required & Experience

•   A graduate with good communication skills & proficient in Microsoft Office applications
•   Application from interns are welcome

Location: Accra

How To Apply For The Job

Applicants should send their application to:-

kongyiting@chinahansom.com

or mail to:-

Somtihon Ghana Company Limited
L.I. 10 B, Tema Motorway,
Industrial Area Extension Spintex
Road, Accra, Ghana

Or Tel:-

0243-533059 / 0577-138018

Closing Date: 22 March, 2016

 

{Evangelical Presbyterian College of Education,Amedzofe-Volta Region,Full-Time, GH,Degree, 4 years,29 Feb-2016};

Applications are invited from suitably qualified persons for the following position: Secretary

Duties and Responsibilities

•   The college secretary is the Head of the Office of the College Secretariat.
•   He/She is the secretary to the College Council, all committees of council as well as all statutory committees of the college
•   It shall be the responsibility of the college secretary to ensure that functioning of all Boards and standing committees of the college
•   The office of the college secretary is in charge of all administrative, secretarial and personnel matters of the college.

Qualification Required & Experience

•   Applicants must hold a good first degree and a postgraduate degree preferably in Administration and Management related area
•   He/She must have served as a Deputy Secretary in a College of Education or comparable grade in a similar institution / organization for at least four (4) years.

Location: Amedzofe, Volta Region

How To Apply For The Job

For any of the position above, interested applicants must submit two copies of comb bound documents comprising:

•   Letter of application
•   Copies of academic and professional certificates
•   Curriculum vitae with names, postal and email addresses of three (3) referees
•   A two page statement of the applicants vision for the position and strategies for achieving this vision

The application documents including letters of reference from each of the referees mentioned must be sent under registered and confidential cover by mail or courier service to:

The College Search Committee Secretary,
E.P College of Education,
Post Office Box 12,
Amedzofe

Closing Date: 29 February, 2016

{Confidential,Accra,Full-Time, GH,N/A, N/A,15 Feb-2016};

A reputable school in Gbawe wants a private secretary.

Location: Gbawe, Accra

How To Apply For The Job

Applicants should come with their application letters and CV and should live in and around Gbawe. Interested candidates should contact us at:

0244-909219 / 0576-332666

Closing Date: 15 February, 2016

{USAID Ghana,Accra,Full-Time, GH,N/A, N/A,02 Feb-2016};

The U.S. Mission in Accra, Ghana is seeking an eligible, highly motivated and qualified individual for the position of Secretary to the Regional Mission Director’s Office-USAID/West Africa.

Job Title: Secretary To The Regional Mission Director’s Office – USAID/WEST AFRICA

BASIC FUNCTION OF POSITION

The position is located in the Office of the Mission Director, USAID/WEST AFRICA. The incumbent serves as personal and confidential assistant to the Mission Director and the Deputy Mission Director and he/she performs a broad range of administrative and secretarial duties in support of the Front Office. Also provides administrative and secretarial support to the Deputy Mission Director and Regional Program Office.

MAJOR RESPONSIBILITIES

•   Reviews all outgoing correspondence/communications for Front Office signature and/or clearance to ensure accuracy and proper formatting.
•   Receives all outgoing correspondence/communications for the USAID Director’s office.
•   Receives and maintains flow control of all visitors and telephone calls to the USAID Director’s office.
•   Maintains the USAID Director and Deputy Mission Director’s calendar, schedules and makes appointments with Mission-assigned staff, local government, and business personnel.
•   Co-ordinates regular SO teams meetings with Front Office.
•   Follows-up on issues arising out of these meetings as well as senior staff meetings with the various senior staff members.
•   Makes complete arrangements for partners meetings.
•   Makes complete arrangements for donors meetings hosted by Mission Director and Deputy Mission Director.
•   Drafts routine letters and other correspondence for the signature of the Mission Director and Deputy Mission Director.
•   Prepares travel authorizations and travel vouchers for the Mission Director, Deputy Mission Director, and Regional Program Office USDHs.
•   Assistance with Work orders for Mission Director and Deputy Mission Director.
•   Prepares motor pool requests within Accra for Regional Program Office Staff
•   Coordinate Senior Staff and Country team input.
•   Country team input
•   Assistance to Program Coordinating Specialist and Development Outreach Communication Specialist on action memos, activity and project information products, tracking actions, briefing books, support for events planning, etc.
•   Supervises Mission Director’s Driver.

Qualification Required & Experience

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

•   Education: Completion of secondary school and specialized training in secretarial or business studies is required

•   Experience: Minimum of five years of progressively responsible experience as a secretary and or administrative assistant in an international organization or a large firm is required.

•   Language: Level IV English, fleuncy in speaking and writing is required. (Language proficiency will be tested)

•   Job Knowledge: The incumbent for this position should have sound knowledge of office practices and basic filing systems and should be able to maintain confidentiality of financial records. The ability to set objectives, plan and follow through on multiple tasks is required. (Computer skills will be tested).

•   Job Knowledge: The incumbent for this position should have sound knowledge of office practices and basic filing systems and should be able to maintain confidentiality of financial records. The ability to set objectives, plan and follow through on multiple tasks is required.

•   Skills and Abilities: Good interpersonal skills. Ability to communicate effectively and concisely. Ability to organize workload and function independently and act promptly. Must have up-to-date knowledge and comfort level with office automation and digital IT computer hardware and software systems and telecommunication equipment (for example, iPhone, Blackberry and iPad). Must be proficient in the use of Microsoft Office Suite (e.g. Excel, PowerPoint, Google, and Google DOCS.) VSAT and VTC.

Salary: (GH¢ 34,257.00 – GH¢ 51,384.00 p.a.) depending on qualification and experience.

Location: Accra

How To Apply For The Job

Applicants must submit a signed cover letter, relevant certificates and CV with references to:

Regional Executive Office
USAID/West Africa
P.O. Box 1630, Accra

Or by Email to:

acpersonnel@usaid.gov

Closing Date: 02 February, 2016

Note: When submitting your application via email, start the subject line with the position title. Failure to state this and submit signed letter with relevant documents will disqualify applicant.

NOTE: ALL U.S. AND NON-GHANAIAN CITIZENS, WHO ARE NOT FAMILY MEMBERS OF USG EMPLOYEES OFFICIALLY ASSIGNED TO POST AND UNDER CHIEF OF MISSION AUTHORITY, MUST ATTACH COPIES OF THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO THEIR APPLICATIONS TO BE ELIGIBLE FOR CONSIDERATION. NO RELOCATION EXPENSES ARE PROVIDED TO THE JOB LOCATION: ACCRA, GHANA. IF TRANSPORTATION TO ACCRA IS REQUIRED, IT WILL BE THE EMPLOYEE’S RESPONSIBILITY.
ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.

{Confidential,Accra,Full-Time, GH,Degree, 5 years,28 Jan-2016};

Personal Assistant / Private Secretary wanted for immediate employment.

Competencies

•   Must have excellent managerial & leadership skills
•   Must be a highly motivated person
•   Must have a team player
•   Must have high level of integrity
•   Must have the ability to work under pressure and meet deadlines
•   Must have good written & communication skills
•   Must be humble & very respectful

Qualification Required & Experience

•   Minimum of first degree from a reputable university with five(5) years experience

Location: Accra

How To Apply For The Job

Interested applicants should send their applications and CV’s to:

jakfoli@yahoo.com

Closing Date: 28 January, 2016

{Judicial Service of Ghana,Accra,Full-Time, GH,Degree, 3 years,28 Jan-2016};

The Judicial Service of Ghana invites applications from suitably qualified persons for the position of Secretaries/Court Recorders

Main Duties/Responsibilities:

•   Transcribes court proceedings (Direct Transcription)
•   Produces transcripts of court proceedings at the close of day
•   Produces transcripts of proceedings upon request
•   Prepares Rulings, Orders, Judgments and Court Notes
•   Prepares Cause List
•   Performs other assigned secretarial duties

Qualification Required & Experience

•   Minimum of good 1st Degree in Secretaryship/Management Studies
•   Must be Computer literate in Microsoft Word, Excel, Power Point, Access
•   Must be able to type 50 words per minute
•   Must have good oral and written communication skills
•   Must have completed National Service Experience
•   Minimum of three (3) years relevant post qualification experience in similar or related position

Location: Accra

How To Apply For The Job

Qualified applicants should forward their applications, CVs and the names of two referees to the attention of:

The Judicial Secretary,
Judicial Service of Ghana,
Headquarters
High Street, Accra;

or via email:

webmaster@judicial.gov.gh

Closing Date: 28 January, 2016

{Confidential,Takoradi,Full-Time, GH,N/A, N/A,19 Jan-2016};

A reputable firm is seeking to employ an Office Manageress for its branch in Takoradi.

Qualification Required & Experience

•   Secretaryship and Management Studies Or Degree in Business Administration

Required Skills / Qualities:

•   Diligent & firm with a high sense of integrity
•   Efficiency under little or no supervision
•   Computer proficiency in Microsoft Word, Outlook, PowerPoint & Excel
•   Ability to communicate effectively

Location: Takoradi

How To Apply For The Job

Interested candidate should send their CVs to:

estymed@yahoo.com

Closing Date: 25 January, 2016

{Confidential,Accra,Full-Time, GH,HND, 2 years,19 Jan-2016};

A leading non-bank financial institution is looking for qualified persons for the following position: Administrative Officers

Qualification Required & Experience

•   Higher National Diploma (HND) in Secretarial-ship with 2 years working experience

Remuneration: Attractive

Location: Accra

How To Apply For The Job

Applications stating qualifications, experience, contact number(s) and two (2) referees should be addressed to:-

thebusinessempire77@gmail.com

Closing Date: 19 January, 2016