{Confidential,Accra,Full-Time, GH,N/A,N/A,11 Jan-2017};

Secretary / Typist wanted for immediate employment.

Qualification Required & Experience

•   Ability to use Adobe PDF, MS Office suite including Word, Excel & Powerpoint
•   Type at least 45 words per minute
•   Very proficient in the use of office equipment such as printer, photocopier, scanner.
•   Must be  very affluent in the writing & speaking of English. French will be an added advantage

Location: Accra

How To Apply For The Job

Send CV to:

mobyweboffice@gmail.com

Or call us:

0302-302879 / 0240-508775

Closing Date: 11 January, 2017

{Confidential,Accra,Full-Time, GH,N/A,N/A,03 Dec-2016};

Duties

•   Work to maintain the Board / company secretariat
•   Work with the Managing Director to report to the Board

Location: Accra

How To Apply For The Job

Send application with CV indicating experience to:

sanytexx@gmail.com

Closing Date: 03 December, 2016

{Confidential,Accra,Full-Time, GH,N/A, 5 years,30 Nov-2016};

A reputable rural bank in the Ashanti Region is currently seeking to employ a qualified person for the position of: Company Secretary

Key Responsibilities

•   Coordinate Board and Board Sub-Committee meetings in consultation with the General Manager and the Board Chairman
•   Take and circulate minutes of proceedings at Board and Executive Management meetings
•   Guide the board members collectively and individually as to their duties and responsibilities as required by Law and company policies and regulations
•   Provide inputs for the preparation of Board work plan (calendar of activities)
•   Coordinate management reports for consideration by the Board Members
•   Organise induction programs for newly appointed board members
•   Custodian of the Bank’s policies and procedures documentation
•   Engage in all dealings with the Registrar General’s Department on behalf of the Bank
•   Manage a Register of shareholders and liaise with them in all matters
•   Any other duties to be assigned by the Board of Directors

Qualification Required & Experience

•   LLB, or BA Secretaryship or ICSA with 5 years relevant experience
•   Applicant should be between the ages of 35 – 40 years

Required Personal Attributes

•   A self-motivated individual and a good team leader
•   Strong interpersonal skills
•   Excellent oral and written communication skills and analytical abilities

Location: Accra

How To Apply For The Job

Interested and eligible persons are to forward their applications with detailed curriculum vitae including 3 referees to provide credible evidence of applicant’s competencies and send to the following email address:

okofokye83@yahoo.com

Closing Date: 30 November, 2016

{National Service Secretariat,Accra,Full-Time, GH,N/A, 3 year,15 Oct-2016};

The National Service Scheme is looking for qualified and experienced persons for employment in the following position: Secretaries

Job Purpose

•   To provide effective and efficient support for the day-to-day administration of the scheme

Key Responsibilities

The responsibilities of the incumbent include but not limited to the following:

•   Maintain an updated database and keep am effective filing system for easy retrieval
•   Ensure that all office equipment are kept clean and in order
•   Manage calls/fax and perform general reception duties
•   Type letters, memos and reports as my be assigned
•   Circulate notices for meetings
•   Record proceedings of meetings and prepare minutes for circulate per guidelines
•   Receive visitors and manage appointments education

Qualification Required & Experience

•   Higher National Diploma in Management studies/secretaryship or related field with a minimum of 3 years relevant post qualification experience (National Service Excluded)
•   Advanced or Ordinary Diploma in Management Studies / Secretaryship or related field with minimum of 4 years relevant post qualification experience
•   Very good communication skills (verbal and written)
•   Good working knowledge of Microsoft Office suite (Excel, Word, PowerPoint)
•   Good shorthand writing skills
•   Good office management skills

Location: Accra

How to Apply For the Job

All qualified interested persons should submit their application letters and CV in pdf format to:

jobs@nss.gov.gh

Closing Date: 15 October, 2016

{Confidential,Accra,Full-Time, GH,S.H.S,N/A,05 Oct-2016};

A reputable Micro-Finance company located at Osu Ako-Adjei seeks to employ the services of: Secretary

Qualification Required & Experience

•   HND Secretaryship or HND Management, Stenographer Grade I or II

Location: Accra

How To Apply For The Job

Please send application letter and CV to:

dpfmicrofinancegh@gmail.com / amogidan@gmail.com

Or call to:

0577-675121 / 0577-675122 / 0577675124

Closing Date: 05 October, 2016

{Adonai University,Accra,Full-Time, GH,HND/Degree, 2 years,08 Oct-2016};

Job Description

•   Overseeing the office maintenance and cleanliness
•   Create purchase orders and process payments to all vendors
•   Receive all incoming calls and dispatch to appropriate associate

Qualification Required & Experience

•   A minimum qualification in HND/Degree
•   At least 2 years working experience in a similar role
•   Strong organizational skills, with the ability to meet deadlines
•   Excellent administration skills
•   A strong planner with the ability to manage workload with minimum supervision – highly self-motivated
•   Meticulous attention to detail
•   Above average knowledge of Microsoft Excel
•   Willing to act on own initiative
•   Confident telephone manner
•   Ability to build good relationships with customers and colleagues
•   Flexible approach to problem solving
•   A strong and determined approach with the ability to work alone and as part of a team.
•   Must live near Circle or environs

Location: Accra

How To Apply For The Job

Interested candidates should kindly send applications and CV’s to the email:

drkent55@yahoo.com

Closing Date: 08 October, 2016

{Confidential,Tema,Full-Time, GH,N/A , N/A,31 Aug-2016};

A Tema based roofing sheets manufacturing company requires the services of the following: Secretary / Receptionist

Qualification Required & Experience

•   Successful candidate will be responsible for receiving and directing persons entering the company
•   Prepare correspondence and documents
•   Schedule appointments
•   Provide general, administrative and clerical support

Location: Tema

How To Apply For The Job

Applications should be forwarded to:

cappqc16@gmail.com

Or mail to:

The Manager,
P.O.Box SK 120,
Sakumono, Tema.

Closing Date: 31 August, 2016

{Confidential,Accra,Full-Time, GH,N/A, N/A,02 Sep-2016};

Secretary needed for immediate employment.

Location: Accra

How to Apply For the Job

Please add CV, Testimonial and copies of certificates for consideration. Apply to the:

Medical Director
P.O.Box MD 1367
Madina, Accra

Or E-mail to:

oowayo@yahoo.com

Closing Date: 02 September, 2016

{USAID Ghana,Accra,Full-Time, GH,N/A, 3 years,11 Aug-2016};

The U.S. Mission in Accra, Ghana is seeking eligible, highly motivated and qualified Ghanaians to fill multiple secretary positions in the Regional Executive Office-USAID/West Africa. The positions are located in Accra to provide administrative support functions and back up coverage to various offices.

BASIC FUNCTION OF POSITION

Under the supervision of the Office Director or designee, the incumbent acts as the office secretary responsible for the effective, and efficient execution of all administrative functions for the office, and for ensuring that the administrative support needs of the Office Director, the AOTRs (Project Managers) and other staff members are effectively met. Flexibility, customer orientation, diplomacy, discretion, the ability to logically organize and analyze information, attention to detail, and the capacity to complete tasks with limited oversight are all critical to successfully fulfilling the position requirements. Specifically, the incumbent has the following duties.

MAJOR DUTIES AND RESPONSIBILITIES % OF TIME

1. Coordinate all administrative functions of the office; maintain the Office Director’s calendar and support other office members in setting up meetings including drafting meeting agenda and briefing materials as necessary. 45%

Coordinate schedules, communicate appropriately, and in coordination with those involved determine what preparations are needed. Prepare and process staff members’ travel authorizations and vouchers in conformity with the E-2 system; ensure office staff members have the visas and airline tickets necessary for travel; submit and amend Eelectronic Ccountry Cclearance (eCC) requests for all office members travelling to other countries. Draft, review, and/or edit outgoing correspondence for format; comply with Mission regulations and procedures, grammar, punctuation and typographical accuracy. Maintain a leave calendar; and time and attendance records for all office staff. In coordination with EXO/HR and office Director, maintain the training plan for the office. Maintain office supplies and equipment maintenance control and ensure administrative coverage for other offices as required.

2. Support implementation of office programs and ensure that critical administrative needs are met. Make arrangements and participate as needed in project management and coordinate meetings (internal and external), and prepare, vet, and distribute meeting reports or minutes upon request. Communicate with key counterparts, implementing partners, and other USG agencies upon request including facilitating contacts and communications for office staff members. Maintain an updated list of host-government, regional organizations, and implementing partner points of contact for office use. Assist in the preparation of various programmatic documents as needed, in compliance with USG, Agency, Mission, and host country policies and regulations. Ensure timely clearance of various project documents, and follow-up on appropriate actions needed from other USAID offices, other USG agencies, hostgovernment, and implementing partners for approval or concurrence. Oversee the proper distribution and tracking of project vouchers to ensure their timely review and payment. Processes Global Acquisition & Assistance System (GLAAS) requests upon request. 30%

3. Oversee implementation of an effective and efficient tracking system for the maintenance and retrieval of all official office files (both paper and electronic) in accordance with the office needs, Mission policy, and OIG standards. Ensure that appropriate persons are promptly informed of incoming correspondence, an appropriate response is taken, and the action is recorded and filed as needed. 15%

4. Other activities as required. 10%

Qualification Required & Experience

Applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

•   Education: Completion of secondary school and completion of specialized secretarial training is required.
•   Experience: A minimum of three years of demonstrated experience as a secretary is required.
•   Language: Level IV (fluent) English ability is required; Skill in writing professional reports in English is required. (Language proficiency will be tested).
•   Job Knowledge: Knowledge of common project activities. Knowledge of GOGhana structure, NGOs, and other donor communities is required.
•   Skills and Abilities: The incumbent must have demonstrated ability to work effectively in a team environment including the maintenance of good relationships with host government counterparts, cooperating agencies, and other personnel as essential to ensure the achievement of expected results. Must have the ability to use computers (Word, Excel and PowerPoint) and standard software programs used by the USG and operate standard office equipment. (Computer proficiency will be tested)

Salary: (GH¢ 28,264.00 – 42,388.00 p.a.) depending on qualification and experience.

Location: Accra

How to Apply For the Job

Applicants must submit a signed cover letter, relevant certificates and CV with references to:

Regional Executive Office
USAID/West Africa
P.O. Box 1630, Accra

Or by Email to:

acpersonnel@usaid.gov

Note: When submitting your application via email, start the subject line with the position title. Failure to state this and submit signed letter with relevant documents will result in a determination that the applicant is not qualified.

ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.

EQUAL EMPLOYMENT OPPORTUNITY: The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

USAID/West Africa anticipates awarding multiple Personal Services Contract (PSC) regarding this announcement. Please note that this does not constitute any guarantee that a PSC will be awarded as result of this announcement.

{Movie House Plaza Limited,Accra,Full-Time, GH,HND, 1 year,31 Aug-2016};

Movie House Plaza Limited is seeking to employ competent, committed and self-motivated individuals for the position of Secretary / Personal Assistant

Main Responsibilities

•   Personal Assistant to the Chief Executive
•   All secretarial and office Management duties
•   Human resource and administrative duties
•   Support and coordinate all branch activities
•   Any other assigned tasks

Qualification Required & Experience

•   Not more than 23 years of age
•   Must be an HND holder
•   Must have 1 to 2 years post HND working experience
•   Must have good communication and writing skills
•   Must be computer literate

Salary: Negotiable

Location: Accra

How to Apply For the Job

Those interested in the above job position are to apply along with a full C.V application letter and one passport size picture to:

moviehouseplaza@gmail.com

Closing Date: 31 August, 2016